Company Secretary Admisnitrator

Job Overview

A great opening for a dedicated Company Secretary Administrator to work in-house with a regulated entity. You will be based in Dublin in a hybrid capacity.

Key Responsibilities

• Agenda Preparation: Draft agendas for Board and Board Committee meetings.
• Meeting Packs: Prepare and review Board and Committee meeting packs.
• Meeting Arrangements: Reserve meeting rooms, arrange lunches, and organise travel for Board and Committee meetings.
• Record Maintenance: Maintain and update Company Secretarial records as needed.
• Director Liaison: Coordinate with Directors on availability and organise training
• Checklist Completion: Complete Board and Board Committee checklists for meetings.
• Query Handling: Address day-to-day queries from clients, shareholders, auditors, and staff.
• Invoice Processing: Handle invoices for the Company Secretarial Department.
• Professional Representation: Represent the Company professionally, enhancing its client-oriented and proactive image.
• Administrative Support: Assist the Company Secretarial Function with various administrative tasks.
• Group Support: Provide administrative support to the Group Company Secretary.

Previous experience in a similar role is essential.

• Skills:


• Strong organisational skills with the ability to prioritise tasks.
• Minute taking and diary management
• Ability to meet deadlines and work independently.
• Excellent written and verbal communication skills
• Team player with the ability to collaborate effectively.