Regional Facilities Manager

Job Purpose:

• To oversee properties, overseeing the capital improvements, maintenance and management of both site maintenance teams on larger sites and mobile maintenance team to smaller sites. Managing Capex & R&M budgets and ensuring compliance with the relevant regulations.
• This role would deal with around 20 sites varying from small setting in one property to large residential environments for children and young adults with health difficulties.
• Larger sites having both residential properties and education buildings.
• You will would work closely with our Operational teams and Head teachers aligning site and operating requirements with budget, communicating on planned and reactive works and working with external suppliers/contractors as necessary.
• Assisting the Divisional Facilities Manager and the Director of Facilities Management with the management of the Group's education properties.
• Supported by an administrative assistant to assist with CAFM system, raising and closing of jobs, invoicing, liaising with contractors and the like.
• The successful candidate will work with the development team where necessary assisting on larger capital spends at the education sites.

Main duties & Responsibilities:

• Maintain a safe, clean, and functional environment across all properties, prioritizing the needs of our residents, students, staff teams and office staff.
• Oversee and manage maintenance activities, providing leadership and strategic direction to the maintenance team and recruiting any vacancies.
• Attend periodic operations meeting to establish divisional priorities and regular communication with operational education directors and regional managers within your region, including attending periodic capex meetings to prioritize spends.
• Ensure that all urgent, essential and planned capex works are adequately scoped, costed, approved and signed off on completion.
• Undertake regular site visits to ensure good quality and workmanship, site meetings with Operations team as necessary.
• Ensure that statutory testing is carried out and all recommendations and works arising are dealt with in a timely manner and all certification is uploaded onto the CAFM system. Ensure 100% statutory compliance across your region, save for outstanding remedial works, which should be instructed and carried out in a timely manner
• To ensure that annual cyclical works/events such as gardening, gutter cleaning, septic tank emptying, external decorations and the like are reviewed and planned to suit the seasonal nature.
• Develop and maintain relationships with local contractors to ensure value in procured works, where national contractor's overheads and travel time add unnecessary cost.
• To highlight and raise any issues with the Estates Manager and Property Team, relating to planning, including listed buildings, conservation areas & use class, building regulation issues, boundary issues, party wall matters, dilapidations, lease issues and the like.
• Collaborate with the Director of Facilities and the Development Director on large-scale projects, offering technical support and expertise.
• Preparing schedule of works and obtaining tenders for proposed works on larger capital projects.
• Any other duties requested from time to time, as might reasonably be required, commensurate with the role.

Qualifications

• Appropriate academic qualification or equivalent professional qualification preferable.

Experience

• A relevant estates management background.
• Liaising, instructing and managing external contractors and professionals as necessary.
• Evidence of achieving agreed financial targets.
• Experience of analysing building defects and specification of required repairs.
• Evidence of managing and delivering projects from inception to completion including managing contractors.
• A relevant education or care background would be beneficial but not essential.

Knowledge

• A good understanding of building maintenance ad defect analysis.
• A good understanding of building statutory compliance.
• A basic understanding of small project works.
• Cost Control and a good knowledge of value of building works to ensure good value is achieved.
• Proficient in excel.

Skills and Competencies

• Positive communication skills.
• Ability to manage contractors and negotiate costs.
• Ability to build and maintain strong relationships at all levels
• Strong commercial acumen
• Good planning and strategic skills
• Would suit Facilities Manager/Surveyor.