LHH is seeking a Facilities Coordinator to support day‑to‑day office operations during an upcoming paternity leave in Atlanta, GA. While this role touches facilities, it is primarily focused on office management and administrative support, serving as the front‑line presence in a small, collaborative Atlanta office.

This organization is a nationally recognized civil and human rights nonprofit dedicated to advancing racial justice, equality, and an inclusive society. This role offers the opportunity to support a purpose‑driven team where professionalism, care, and attention to detail directly support a meaningful mission.

Key Responsibilities

• Serve as the primary point of contact for the Atlanta office, greeting visitors and creating a warm, professional environment

• Act as front desk / receptionist, including answering and routing calls and assisting guests upon arrival

• Coordinate conference room setup, supplies, cleanliness, and overall office appearance

• Support new hire onboarding locally in partnership with IT and HR (workspace setup, access coordination, basic troubleshooting)

• Liaise with building management and external vendors for repairs, maintenance, extermination, locksmiths, electricians, copier technicians, and related services

• Monitor building systems (HVAC and security notifications) and coordinate responses as needed

• Support fire and safety compliance, including assisting with safety tours for new staff

• Manage within‑office moves and workspace adjustments

• Maintain office supply inventory (office, pantry, janitorial) and conduct vendor pricing research

• Build positive, professional relationships with building security and external partners

• Handle mailroom and delivery coordination, including certified mail and special deliveries

• Manage copying, scanning, document preparation, and quality control

• Assist with scheduling vendors and coordinating logistics for meetings or onsite events

• Provide general administrative support to ensure smooth daily operations

What Success Looks Like

• The office consistently feels organized, welcoming, and professional

• Visitors and staff are greeted with warmth and guided confidently

• Facilities and vendors are managed proactively and reliably

• Leadership trusts that office operations are handled with care, discretion, and attention to detail

Qualifications

• Experience in office administration, office management, or administrative coordination

• Excellent written communication skills, including professional emails and correspondence with strong attention to detail

• Tech‑savvy and comfortable learning new systems

• This is a safety‑sensitive role and requires a thorough background and reference check

• Experience working in environments with restricted access or soft security protocols (e.g., schools, hospitals, government offices)

• Polished, professional demeanor with strong office etiquette

• Reliable, dependable, and responsive

• Note: This role does not require security training, firearms experience, or facilities certifications.

Work Environment & Schedule

• Onsite

• Standard schedule: 8:30 AM – 5:00 PM (1‑hour lunch); 37.5‑hour work week

• Paid parking provided in the building (approximately $180/month covered)

• Reliable transportation required

• Organization observes all federal holidays

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.