Position: Project Manager or Jr. Project Manager

Salary: 50k-90k depending on experience

Benefits: Medical, Dental, Vision, PTO

Overview

The Assistant Project Manager is responsible for supporting the Project Management team in coordinating all aspects of construction projects, including planning, scheduling, procurement, and communication with field teams, subcontractors, suppliers, and internal stakeholders. This role is essential in ensuring that projects are executed efficiently, on time, and within budget.

Key Responsibilities

• Review project plans and specifications to fully understand the scope of work.

• Assist the Project Manager in developing detailed scopes of work and preparing cost breakdowns for vendor and supplier negotiations.

• Support the Project Manager in establishing material lead times to ensure timely procurement and execution by subcontractors.

• Research alternative materials or methods when lead times or costs impact the project schedule.

• Contribute to the development of the project’s Bill of Assembly (detailed cost estimate by building system).

• Assist in processing purchase orders and contracts, ensuring all necessary exhibits and attachments are included.

• Update and distribute the project schedule weekly, as developed by the Project Manager and Field Superintendent.

• Administer subcontractor requirements and submittals, maintaining compliance with contract terms and updating the submittal log.

• Upload and maintain all project documentation on the company’s cloud-based file management system for access by field and design teams.

• Record and distribute meeting minutes for project and field coordination meetings.

• Review subcontractor and vendor invoices to ensure consistency with contract terms and notify the Project Manager and Accounting team of discrepancies.

• Support the Accounting team in verifying contract and insurance compliance.

• Assist in assembling requisition packages by gathering necessary documentation from subcontractors and vendors.

• Serve as the Project Manager’s right hand to help achieve project goals and ensure successful delivery.

Requirements

• Strong organizational, time management, and follow-up skills.

• Experience in construction or a degree in architecture, engineering, or a related field.

• Associate degree or equivalent required.

• Minimum of 2 years of experience in administrative or Assistant Project Manager roles.

• Solid understanding of standard construction terminology.

• Proficiency in Microsoft Word, Excel, and Microsoft Project.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.